What is it? The Associated Colleges of the South (ACS) Tuition Exchange (TE) Program is a benefit (though not an automatic one) for employees of 15 ACS member institutions (listed below) to allow their children or dependents to attend another ACS college or university at a relatively low cost. Participation costs parents just $2,000 per year. Eligibility does not guarantee acceptance to the institution or approval for tuition exchange.
Participating ACS Institutions: Birmingham-Southern College, Centenary College, Centre College, Furman University, Hendrix College, Millsaps College, Morehouse College, Rhodes College, Rollins College, Southwestern University, Spelman College, Trinity University, University of Richmond, Sewanee: The University of the South, and Washington and Lee University.
Student Eligibility. Entering first year, currently enrolled, and transfer students are eligible to apply. The parent/guardian’s home Tuition Exchange Coordinator must certify the applicant’s eligibility, then the student must also apply to and be accepted by the desired institution, and that institution must choose to offer the student the Tuition Exchange benefit.
Restrictions. There are certain limitations including the following: the student must be full-time and must be pursuing a bachelor’s degree. TE is available for a maximum of four academic years, and if a student withdraws during a term, the term is still counted as a term of TE participation. Student eligibility must be recertified each academic year and is not guaranteed. Not all off-campus programs count towards TE; before signing up for a program you should check with the TE Coordinator. By July 15, the yearly $2000 fee must be paid. Once paid, it is not refundable (if, for example, the student decides not to attend that year). Other limitations and restrictions in special circumstances are detailed in the Tuition Exchange Coordinators’ Manual.
Admission to the receiving college or university. Prospective first-year students seeking the Tuition Exchange benefit must simultaneously apply for admission at the desired institution, meeting all deadlines and paying all application fees set by the institution. Each ACS institution retains full autonomy over admission and retention of its Tuition Exchange students. The participating institutions also have the right to place limits on the total number of participants they will accept or send to other ACS institutions, meaning that even if a student qualifies, they may not receive the Tuition Exchange benefit if there are a large number of current participants.
Applying for the Tuition Exchange Benefit. Students and parents/guardians should contact the ACS Tuition Exchange Coordinator at their home institution, who will collect necessary information from them to apply for Tuition Exchange.
Institutions will notify applicants as to the admission decision according to their normal application timetable. After that notification, TE applicants will be notified by the institutions where they have been accepted for admission whether they have also been accepted for Tuition Exchange, refused Tuition Exchange, or placed on a wait list for Tuition Exchange.
Charges included in the ACS Tuition Exchange. In general, “tuition” means all tuition and fees charged by the institution with the exception of room, board, and special fees not charged to all students. Institutions may require other fees not covered by the Tuition Exchange benefit, and it is the responsibility of the student and parent/guardian to inquire about them. Students with additional need are encouraged to discuss financial aid with institutions to which they are applying.
On behalf of interested member colleges, ACS subscribes as a consortium discount to two journal/data subscriptions:
- ICPSR – Inter-University Consortium for Political and Social Research
- HAPI – the Hispanic American Periodicals Index
Participating ACS member colleges are billed for their portion of the discounted price, making the subscription cheaper than subscribing individually.
ACS is a consortium member of ICCS, the Intercollegiate Center for Classical Studies. Managed by Duke University, ICCS is an overseas study program located in Rome, Italy for undergraduate students in fields related to Classical Studies. Approximately 113 colleges and universities are members and provide faculty to the teaching program. The discounted membership is split among the ACS colleges participating in this program.
Joint Purchasing Discounts
ACS along with every ACS member colleges is a member of E&I Cooperative Services. The non-profit purchasing cooperative provides over 125 competitively solicited contracts for a broad range of products and services. As a consortium, ACS is eligible for larger discounts as a group for certain contracts.